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Volunteer Recruitment Policy

(last updated August 2007)

Introduction

Rockleaze Rangers Football Club relies on help from volunteers to provide an enjoyable and supportive environment for young players.

The club welcomes volunteers irrespective of race, colour, creed, ethic origin, sex or disability, subject to the volunteer

· fulfilling the needs of the club and the players

· meeting the volunteer criteria documented in this procedure

The following procedure should be followed for all applications from potential coaching helpers.

Step #	Description	Optional / Mandatory	Action On	Associated Documents	Documents To
1	Identify vacancy	Optional	Playing Committee
2	Identify suitable applicant	Optional	Year Group Head Coach
3	Inform Volunteer Coordinator of applicants contact details	Mandatory	Year Group Head Coach
4	Provide FA CRB application form (and CRB guidelines)	Mandatory	Volunteer Coordinator	FA CRB Form	Volunteer
5	Provide club application form and club codes of conduct	Mandatory	Volunteer Coordinator	Volunteer Application Form and Codes of Conduct	Volunteer
6	Complete club application form	Mandatory	Volunteer	Volunteer Application Form
7	Complete FA CRB application form	Mandatory	Volunteer	FA CRB Form
8	Arrange appointment with Child Protection Officer to check completed FA CRB application form and supporting documentation	Mandatory	Volunteer	FA CRB Form
9	Forward completed FA CRB application form and club application form to Volunteer Coordinator	Mandatory	Volunteer	FA CRB Form and Volunteer Application Form	Volunteer Coordinator
10	Update Volunteer Checklist	Mandatory	Volunteer Coordinator	Volunteer Checklist
11	Verify FA CRB application and send to FA	Mandatory	Volunteer Coordinator		External
12	Arrange interview	Optional	Executive Committee
13	Conduct interview	Optional	Executive Committee / Year Group Head Coach / Volunteer
14	Apply for references	Optional	Volunteer Coordinator	Reference Letter	External
15	Confirm successful receipt of FA CRB Disclosure	Mandatory	Volunteer Coordinator		Child Protection Officer
16	Confirm successful receipt of references	Optional	Volunteer Coordinator		Child Protection Officer
17	Confirm that applicant vetting is complete	Mandatory	Volunteer Coordinator		Year Group Head Coach
18	Provide OK for attendance at coaching course	Optional	Year Group Head Coach		Volunteer Coordinator
19	Provide details of relevant coaching courses	Optional	Volunteer Coordinator		Volunteer
20	Book relevant coaching course	Optional	Volunteer
21	Reclaim cost of coaching course	Optional	Volunteer		Treasurer
22	Conduct 12 month review and update Volunteer Checklist	Mandatory	Volunteer Coordinator	Volunteer Checklist

Notes to the above

· A FA CRB form is only necessary for volunteers who train, supervise or have sole care of children and young people under the age of 18 as part of their normal club duties. See the CRB Enhanced Disclosures section of the club’s Child Protection Policy

1. For applications for non-coaching roles (e.g. administration or financial posts), the actions in steps 2, 5 and 6 will be performed by the relevant person responsible for filling the post, (e.g. Club Secretary or Treasurer)

2. At step 12, any applicant who has not provided satisfactory references or received an all clear from CRB within a ‘reasonable’ point of time will be suspended pending completion of these steps. The definition of ‘reasonable’ is dependent upon circumstances but should not exceed 4 months from step 10